1. Understanding Reports
definition of the report are:1.Suatu forms of news delivery, information, notice or liability, either orally or in writing from subordinates to superiors in accordance with the authority and responsibility relationships that exist between them.
2.one of way of implementing the communication from one party to the other party.
2. Function Reports
Function statements are as follows:- Accountability to the people who were given the task- Foundation of leadership in their policy / decision- A tool for monitoring- The document as a study material and experience for others.
3. Types of Reports
Various reports by shape:- Report-shaped form- Form letter report- Report form memorandum (memo)- Report form script- The form of a book report
4. Basic - Basic create reports
a. ClearThe clarity of a report required both clarity in the use of language, terms, or words that should be easily digested, understood and understandable for the reader.
b. Regarding the objectives of the problemThe way to avoid the use of confusing words or heroics, as well as in terms of phrasing and sentence should be short jelasm not to wander around and rambling statements that make the reader more confused and do not understand.
c. Full (complete)Completeness is concerned:#. Issues discussed have been resolved so as to avoid all question marks#. Discussion of the problem must be in accordance with the order of priority of importance of the issues resolved
d. Timely and accurateIndispensable in timely submission of reports to the parties that need for those who need the report to deal with the problems that are suddenly requires making statements that can be commercialized as soon as possible be made and delivered.
e. Fixed (consistent)The report, supported by data that are fixed in the sense of always accurate and does not change according to the change of time and circumstances will make the report more credible and acceptable.
f. Objective and FactualPreparation of the report must be based on facts that can be verified and made objectively.
g. There must be a mutual processa. The report should be well understood and understandable so that excite and interest the readerb. If the reader response indicating a reciprocal process that can make the reader to the report and the report
5. Report Structure
complete a full report, should be able to answer all questions about: what (what), why (why), who (Who), where (where), time (when), how (how).The order of the contents of the report should be set, so that the recipient can easily understand the report. The order of the contents of the report are as follows:1. PreliminaryMentioned in the introduction of:1) Background activity.2) The legal basis for the activities.3) What are the aims and objectives of the activity.4) The scope of the report.
2. Report ContentsIn this section loaded everything to be reported include:1) This type of activity.2) The place and time of the activity.3) Officer activities.4) Preparation and planning activities.5) Participants activities.6) Implementation of activities (according to the field, the order execution time, the order of facts / data).7) The difficulties and obstacles. 8) The results of the activities.9) Conclusions and improvement suggestions upcoming activities.
3. CoverIn this activity written thank you to who has helped organize the event, and apologies if there are shortcomings. Also with the intention of what the report was made.
